Ride sanction forms, whether done by mail or online, go first to your Regional Sanctioning Director for approval and then onto the AERC office. Sanction fees are explained on the forms.
Ride sanctions must be received for approval by your Regional Sanctioning Director at least 90 days before the actual ride date, and received by the AERC administrative office at least 60 days before the ride. Other rules regarding sanctioning may be found under Rule 16 in the AERC rule book.
Online sanctioning: Go to the AERC ride sanction form, fill in the form, and it will be sent to both the AERC office and your regional sanctioning director. Sanction payment is required at the time you sanction the ride.
Mail-In Sanctioning: If you prefer to mail your sanctioning form, please print our paper sanctioning form and mail it to your regional sanctioning director.
Special Event or Special Qualification Ride Sanction Requests: If you wish to sanction a ride which is a Special Event or Special Qualification Ride (please see AERC Rule 16) you must contact the AERC office with your request. You may use the online sanction form, but be sure to inform the AERC office that this is a Special Event or Special Qualification Ride request.
Staggered Starts. New, beginning April 2021: AERC discourages staggered starts at rides as a general practice. Ride managers must request a staggered start when they submit their ride applications and detail the reasons why a staggered start would be critical or beneficial for a specific ride. The Sanctioning Committee will review the application and may grant approval of a staggered start if it determines there are special circumstances which warrant it. Note: Rides which have historically used staggered starts are exempt as of the date of this policy and do not need to seek special approval.
SafeSport: Each AERC ride in the U.S., beginning in the 2020 ride season, must have a designated SafeSport ride management representative who has passed the SafeSport online training prior to the ride. The AERC office must have proof of SafeSport training before the ride occurs. (Reimbursement is available for one management team representative per ride.)
Link to: sign-up information for SafeSport online training and SafeSport general information