American Endurance Ride Conference
held via telephone conference call
May 2, 2005
President
Stagg Newman called the meeting to order at 6:03 pm. Also on the line for the call:
Vice President Mike Maul, Secretary Jan Jeffers, Treasurer Patti
Pizzo, Mike Jaffe, Roberta Harms,
Connie Caudill, Howard Kent, Stan Eichelberger, Bob Morris, Terry Woolley Howe,
John Parke, Susan Kasemeyer, Duane Barnett, Randy Eiland, Roger Taylor, Nick
Warhol, Barney Fleming, Jerry Fruth, Laura Hayes, Robert Ribley, Dinah Rojek,
Mike Tomlinson, and Executive Director Kathleen A. Henkel. Absent:
Jan Stevens.
It
was moved by Mike Tomlinson and seconded by Bob Morris excuse Gail Williams
(schedule conflict) and Jan Stevens (jury duty) from this call. Motion passed.
It
was moved by Roger Taylor and seconded by Bob Morris to approve the minutes of
the March 7, 2005 conference call.
Motion passed.
It
was moved by Roger Taylor and properly seconded to approve the minutes of the
March 17, 2005 convention meeting minutes.
Motion passed.
It
was moved by Mike Maul and seconded by Connie Caudill to approve the minutes of
the March 19, 2005 General Session Meeting minutes. Motion passed.
Roger
Taylor, Chair, Insurance Committee, presented a motion from committee as
follows: The insurance committee moves
that AERC pay the Creelman Agency $5,560 to resolve all disputes associated
with the 2004 insurance year. Motion
passed with Mike Tomlinson voting no and Duane Barnett abstaining.
Patti
Pizzo, Treasurer, advised the profits for 2004 are lower than 2003, however
finances remain strong. The Board will
receive the current profit and loss statement and the balance sheet statements
with the upcoming mailing from the office.
The Finance Committee is planning on a July request for committees to
submit their 2006 budget requests. Sue
Taylor and Jerry Fruth will be working on the 2006 budget and the early request
for budget dollars will allow the Board time to review the budget before the
midyear meeting. Betty Baker is
planning a review of the Wachovia investment statements.
The office membership report was presented by
Kathleen and discussed. The report
appears below*****.
Technical Committee Chair Mike Maul presented the
following motion from committee:
Motion:
The Tech Committee reccomends that approved AERC members be allowed restricted
access to the AERC database subject to the conditions following:
1. Data access will be only to information that is not private. Examples of information that would not be
available are DOB, membership directory unlisted phone/address, work phone
numbers, office notations,
date of first membership, and family relationship. All other membership
information is already available to members from the online member's directory.
2. Members would have to apply for access to the database and their
access logged online. Access would be thru a password protected system.
3. Members would have to provide a statement of what the analysis would
cover and the potential benefit to the AERC membership.
4. The results of their analysis would have to be reported to the BoD,
any appropriate committee, and published in EN if appropriate.
5. Appropriate committees would be notified of the proposed study so that
they could ask if the study could include some questions related to the
committee interests.
6. Users would have to agree not to use the access for any commercial or
private use. They could not publish in another publication w/o AERC
approval. They would not share access with any other individuals.
7. Limited to Dec. 1995 to present so database is reliable and accurate.
8. Require a disclaimer on results that this does not represent an
official view by AERC.
After
lengthy discussion, Mike Maul will rewrite the motion and present to the Board
at a future meeting.
Questionnaire
– Mike Maul advised the questionnaire has provided volumes of information that
may be useful to AERC’s various committees.
Committee members should contact Mike or Nick and advise which questions
to analyze and how the questions should be compared against each other to
provide useful data to individual committees.
Status
of Long Term Planning – President Newman advised 3 key ingredients will be
involved with the Midyear Meeting – 1. Financial Plan 2. Objectives of each of the committees, and 3. Document that completes the process
started at the board meeting in Reno.
Email discussions with the board coupled with the Past Presidents
Committee members will work together to come up with the document involving Strengths,
Weaknesses, Opportunities, and Threats work laid out by Tom Ackart at the Reno
meeting. President Newman requested
feedback be sent to himself and Mike Tomlinson, new Chair of the Past
Presidents Committee regarding whether the board wants to continue the table
groups assigned at the convention.
President
Newman advised a portion of the midyear meeting will be devoted to Long Range
Planning and the major portion of the meeting will be devoted to financial
planning. Forward any agenda items to
President Newman for addition to the midyear meeting.
President
Newman advised the Past Presidents Committee has a new chair – Mike Tomlinson,
and Kathy Brunjes has been selected to head the AERC International
Committee. It was moved by John Parke
and seconded by Roger Taylor to accept the two new chairs. Motion passed.
President
Newman advised he desires to share his ex-officio roll on each committee with
Vice President Mike Maul and asks that one of them be on each email list and
present on conference telephone calls during the year.
President
Newman requested a report from each committee listing your priorities and key
issues for the year.
Roger
Taylor gave a brief report regarding a week-long BLM planning meeting he
recently attended. Roger will furnish a
copy of the BLM Workplan for Fiscal Years 2003 – 2007 to the office and it will
be available for perusal or copying if necessary for interested parties.
Roger Taylor moved and Mike Maul seconded to adjourn.
Meeting
adjourned at 7:21 p.m.
Respectfully submitted,
Jan Jeffers, Secretary
Committee
Reports
Prepared by Chair Kathy Brunjes
4/27/05
Conference Call meeting of April 25, 2005.
Attendance: Kathy
Brunjes, Chair Mary
Lutz, USEF Endurance Dir. Mark Dial, Vice-Chair Tom Johnson, Nat’l Chef d’Equipe
Stagg
Newman, AERC President .
Amanda
Taylor, Recording Secretary
Sue Phillips -
Central
Betty
Baker, Treasurer, Julie Bullock - East
Linda
Strelnik, Holly Ulyate – Mountain
Michele
Roush – Pacific North
Tinker
Hart, Teresa Cross – Pacific South
Absent: Grace
Ramsay - Central
Carol
Giles – Pacific North
Art
Priesz, USEF High Performance Chair
Skye
Priesz, AERC-I Editor
Susan
Kasemeyer, AERC Liaison and Educ.Chair
Items Discussed:
For informational purposes only – no action by BoD required.
1. Amanda Taylor introduced and welcomed to the Committee.
Kathy will ask Kathleen if it is
possible to add a distinctive “I” next to names in the AERC directory for quick
finding of International members, and an introductory letter to all AERC
members will be developed prior to the next membership renewal period,
explaining who we are (to help members decide if they would like to become an
International member).
Carol Giles had submitted a
request from an AERC member to ask about the use of GastroGuard, and after
discussion, committee does not endorse its use. However, the committee will ask veterinarians on the AERC Vet Commission
to join our next conference call to gather more information on the subject in
order to have informed answers on this subject in the future.
The Committee
would like to have available at all upcoming FEI/dual-sanctioned rides members
that can assist ride managers with rider questions: it was suggested that the committee post to the AERC webpage a
list of committee members that riders and ride managers could look for at
upcoming events. It is probably too
late to do this for the Biltmore. The
committee members’ role would be to be a conduit between FEI officials and
riders/ride managers to help facilitate communication and help prevent issues.
Prepared by Chair Melissa Ribley
4/23/05
Goals and projects for the Veterinary Committee in
2005/2006
I.
Short term
A.
Establish a current committee by combination of
election (as directed by the by-laws) and appointment.
B.
Arrange for the CE presentation for the 2006
convention.
C.
Obtain availability of CE credits for the CE seminar at
the 2006/2007 convention.
II.
Long term
A.
Evaluate and modify if necessary the process of forming
the veterinary committee by election.
Modifications of this process will require a change in the by-laws.
B.
Work in conjunction with the Drug Testing Committee to
evaluate and modify current AERC drug rules and policies.
C.
Advise the Research Grants Committee on grant proposals
related to veterinary issues.
D.
Recruit and educate new/more veterinarians to the sport
of endurance riding.
1.
Provide/sponsor clinics to veterinarians interested in
learning more about the process of working endurance rides.
2.
Provide speakers/presentations at major veterinary
conferences. The veterinary committee
is currently working with a veterinarian who is with the Centeral and Western
Veterinary Conferences to obtain major sponsors to assist with formulating a
standardized presentation on the topic of working endurance rides.
3.
Ensure the existing AERC video on the topic of the Ride
Control Veterinarian is provided at all veterinary schools and major veterinary
conferences.
E.
Obtain veterinary legal counsel
1.
Define what constitutes medical records with respect to
record keeping at endurance rides such as rider cards and recorded treatments
performed at the ride site.
2.
Licensing requirements for veterinarians working at
endurance rides out of the state for which they are licensed.
F. Consult with the Insurance Committee on
possibilities of incorporating veterinary liability insurance with the provided
ride insurance.
*****
Office Membership Report
4/29/05
2005 Members YTD
(4/29/05):5978 (3028 single members & 1346 families totaling 2950
members)
2004 Members on 4/29/04 5728 (2817 single members &
1323 families totaling 2911 members)
2005 Ride entries entered in Tomcat YTD – 3873 starters
with 3334 finishing, (227 lame pulls, 66 Metabolic and 42 over time)
Entries broken down by region:
Central 773 Starters/622
finishers
Midwest 37 Starters/34 finishers
Mountain 132 Starters/121 finishers
Northeast 83 Starters/77 finishers
Pacific
SW 1062 Starters/941 finishers
Southeast 1219 Starters/1033 finishers
Southwest 395 Starters/374 finishers
West 172 Starters/132 finishers