American Endurance Ride Conference
BOARD OF DIRECTORS MEETING
held via telephone conference call
October 4, 2004
President
C. Mike Tomlinson called the meeting to order at 6:01 pm. Also on the line for the call: Treasurer Terry Woolley Howe, Vonita Bowers,
Mike Jaffe, Roberta Harms, Connie Caudill, Jan Stevens, Howard Kent, Stan
Eichelberger, Patti Pizzo, Bob Morris, John Parke, Duane Barnett, Randy Eiland,
Roger Taylor, Nick Warhol, Jim Baldwin, Barney Fleming, Dane Frazier, Mike
Maul, Stagg Newman, Maggy Price, Robert Ribley and Executive Director Kathleen
A. Henkel. Absent: Susan Kasemeyer, Jan Jeffers, and Gail
Williams.
It
was moved by Roger Taylor and seconded by Robert Ribley to excuse Susan
Kasemeyer and Jan Jeffers from this evening’s call. Motion passed.
Corrections
to the August 21, 2004 minutes regarding those present have been handled and
now reads:
President
C. Mike Tomlinson called the meeting to order at 7:31 a.m. Present for the meeting: Vice President Susan Kasemeyer, Secretary
Jan Jeffers, Treasurer Terry Woolley Howe, Mike Jaffe, Roberta Harms, Jan
Stevens, Patti Pizzo, Gail Williams, Duane Barnett, Randy Eiland, Roger Taylor,
Nick Warhol, Barney Fleming, Howard Kent, Stagg Newman, Vonita Bowers, Jim
Baldwin, Connie Caudill, John Parke, Robert Ribley.and Executive Director
Kathleen Henkel. Absent: Mike Maul, Dane Frazier, Stan Eichelberger,
Bob Morris, and Maggy Price.
John
Parke requested a correction with respect to the amended motion regarding Rider
Cards and the suspension of the rider card motion. Jim Baldwin has made corrections to the Veterinary Committee
presentation at the midyear and it now reads:
Veterinary Committee: Jim Baldwin, chair, invited
discussion on the two motions from committee currently before the Board for a
vote, the rider card rule proposal and the two-vet rule. Rider card rule motion is as follows: “All sanctioned endurance rides must use an
AERC approved rider card. If an equine is treated, pulled or withdrawn, the
original rider card will be sent to the AERC office with the ride results. The
information on the card will be available to both the rider and the AERC Board
of Directors or its involved committees. The card should be used in its
entirety, so all data can be reviewed by the rider or AERC’s Board of Directors
or its involved committees should the need for review be necessary.”
Two-vet
rule motion is as follows: “2.1 The
ride must employ at least two veterinarians whose services will be exclusive to
the event, pre-ride, during the event and post ride. In rare instances the
sanctioning director may grant a waiver to allow a ride to employ one
veterinarian if the ride cannot support two veterinarians. If a waiver is
granted, a treatment facility must be available within a reasonable distance
from the ride in the event an equine needs veterinary treatment. At least one
veterinarian must be at the ride site for at least one hour after the last
equine crosses the finish line or has returned to ride camp.”
Rider
card rule motion amended by Vonita Bowers, seconded by Susan Kasemeyer, to
remove the sentence “If an equine is treated, pulled or withdrawn, the original
rider card will be sent to the AERC office with the ride results.” The motion now reads: “All sanctioned
endurance rides must use an AERC approved rider card. The information on the
card will be available to both the rider and the AERC Board of Directors or its
involved committees. The card should be used in its entirety, so all data can
be reviewed by the rider or AERC’s Board of Directors or its involved
committees should the need for review be necessary.” Motion as amended passed.
After
extended discussion of the rider card motion, it was moved by Stagg Newman and
seconded to delay implementation of this motion. Roll call vote as follows:
12 Yes and 8 No – Susan Kasemeyer No; Terry Woolley Howe Yes; Vonita
Bowers No; Mike Jaffe Yes; Roberta Harms Yes; Connie Caudill No; Jan Stevens
No; Howard Kent No; Patti Pizzo No; Gail Williams Yes; John Parke Yes; Duane
Barnett No; Randy Eiland Yes; Roger Taylor Yes; Nick Warhol Yes; Jan Jeffers
Yes; Jim Baldwin No; Barney Fleming Yes; Stagg Newman Yes; Robert Ribley
Yes. Motion to delay passed. President Tomlinson announced the Education,
Ride Managers, Legal, Rules and Veterinary Committees now have a better idea of
the direction in which this issue should turn and it will be discussed at the
meeting in March.
Jim
Baldwin presented the motion pertaining to the two-vet rule from
committee. Bob Morris amended the
two-vet rule and the amended motion was accepted by committee and the motion
now reads as follows:
“2.1
The ride must employ at least two veterinarians whose services will be
exclusive to the event, pre-ride, during the event and post ride. In rare
instances the sanctioning director may grant a waiver to allow a ride to employ
one veterinarian if the ride cannot support two veterinarians. This must be supported in writing at the time of
sanctioning and submitted to the Board of Directors for their information. If a waiver is granted, a treatment facility
must be available within a reasonable distance from the ride in the event an
equine needs veterinary treatment and must be so
stated and identified at the time of sanctioning. At least one veterinarian must be at the
ride site for at least one hour after the last equine crosses the finish line
or has returned to ride camp.” 15 No/5
Yes and zero abstentions. Motion fails.
It
was moved by Stagg Newman, seconded by Vonita Bowers to accept committee
reports as presented by the Convention, International, Research Grants and
Technical committees. Motion passed.
Special Sanction Committee: Vonita
Bowers presented from the committee a sanction request for the Colfax Coal Rush
Pioneer ride 8/12-14/05, 55/30
55/30 55/25, SW Region with
Susan Norris Romero listed as manager with location at NRA Whittington Center,
Raton, NM. Motion passed.
Vonita
Bowers advised she is not in receipt of the Outlaw Trail Pioneer ride sanction
form but wanted to advise the Board the sanction is forthcoming for possibly
September 2005. Vonita will advise if
she receives further information regarding this ride.
Regarding
the Fort Stanton Pioneer ride, Vonita advised the ride has taken place for many
years and special sanctioning is not necessary and the ride should follow
normal sanctioning procedures.
The
AERC International Committee presented their revised procedures for
acceptance. After discussion, the Board
voted to accept the procedures with a correction to be noted regarding
submission of the AERC International budget to coincide with the date due
requirements of the AERC Treasurer.
Motion passed with Barney Fleming abstaining.
Insurance Committee: Roger Taylor advised Diane
Lesher of Equisure, Inc., is joining the call this evening to answer questions
regarding next year’s insurance, beginning with the 2005 ride season on
December 1, 2004. After a question and
answer period it was moved from committee by Roger Taylor that Equisure, Inc.
be approved as AERC’s agent for ride liability insurance beginning with the
2005 ride season, 12/1/04, for a premium of $29, 331.70, including all
additional insureds, 400 ride days.
Motion passed with Duane Barnett abstaining.
Questionnaire Committee: Nick
Warhol advised he has completed all the changes and modifications he
received. He would like the Board to
decide how the questionnaire is to be sent – via email or on paper or a
combination of both. Nick will advise
in the near future the weblink for perusal of the completed form.
Legal Committee: It was necessary for Chairman
John Parke to leave the call after the insurance discussion and President
Tomlinson advised John is currently working on three hot topics – all
progressing smoothly. If you have any
questions, please contact John Parke directly.
Howard
Kent advised Ken Lake is not willing to be the ride manager for the Rock
Springs Ride. Jan Stevens has suggested
someone that may be interested and Howard has also located a party that is
interested in managing the ride. A date
in August is being looked at and will be discussed with the BLM after
management is firm.
President
Tomlinson advised he is working on formation of an Ad Hoc Committee – Federal
Land Management Relations Committee with the intent of clearly delineating who
is responsible for handling different parts of putting on new rides such as the
Rock Springs Ride and for assisting with Federal Land Management and to provide
a resource for ride managers so they know where to go to get assistance. The committee is in the formative stages and
President Tomlinson requests feedback from the Board as to how we can best
define the purview of the trails committee, the purview of the Board, and of
the Federal Land Management relationships.
Barney
Fleming advised for Terry Woolley Howe, Ride Manager for the National
Championship ride, that the State of California would handle drug testing for
the National Championship ride at no cost to AERC.
Meeting
adjourned at 7:06 pm.
Respectfully
submitted,
Kathleen A.
Henkel, Secretary Pro Tem
In the absence
of Jan Jeffers
Robert
Ribley, Chair, 9/30/04
1)
Confirmed speakers/topics for the 2005 convention to date are as follows:
Dr.
Gayle Eckert - veterinary topic
Veterinary panel, consisting of members of the veterinary committee
Susan
Garlinghouse - nutrition topic
Trails
- speaker yet not confirmed
Equine
foot panel consisting of Dr. Ken Marcella, Gene Ovenicek, Ms. Olivo and Darolyn
Butler.
2)
The committee has discussed a travel reimbursement for speakers.
Russell
Broussard, Co-chair, 9/29/04
The proposed revisions to the AERC International Procedures were forwarded to you via email from Kathleen on 9/30/04. The procedures are from the full committee and have been unanimously approved by the AERC International Committee and the committee requests approval of the revisions by the Board. Research Grants Committee ReportBob Morris, Chair 9/30/04
I
have been Chair of the AERC Research Grants Committee since March 2004. In that
period of time The Committee has established a Committee Charter and procedures
for making research grants.
Additionally
we finalized the granting of two research programs that are currently underway.
An
approach has been made to over thirty-six Veterinary and Land Grant University
programs with a return of two requests for grants. One of these requests was
rejected out of hand as not remotely related to the sport of equine endurance
competition. The other request was submitted to the Grants Committee and then
to the AERC Board of Directors. (More on that later)
Questions
were furnished from Committee for the upcoming AERC Questionnaire. These
questions were relative to the type of research the membership would like to
see and also to whether the AERC should fund such research.
After
seven months of working on Research Grants I have come to the conclusion the
AERC (Board) should take a very strong look as the program. Do we really want
such a program? A case in point; the research grant proposal sent to committee
garnered one comment out of four members. When sent on to the AERC Board of
Directors, requesting comments, it elicited only three comments out of
twenty-six Board members contacted! Interest with in the AERC hierarchy is
limited when it comes to Research Grants.
Considering
the lack of interest on the part of the educational scene and the similar
attitude on the part of the AERC Board, I suggest that the entire Research
Grant Program be seriously reconsidered by the entire Board of Directors at the
next “in-person” Board meeting.
Mike Maul, Chair, 10/3/04
At
the convention meeting, the Tech Committee suggested upgrading the
office client stations from the present systems to more modern systems
running Windows XP Pro and having more capability.
One system has been upgraded in the office to test if there is enough
productivity increase to warrant the cost. Also installing one system
will test for potential problems in the office environment.
The first system using XP Pro as the operation system, an Intel Pentium
4 running at 2.8Ghz, with 512M RAM, and an 80 G hard drive has been put
into service for a price including local installation of about $700.
Comment from the office is "Three of us have used the computer and love
it and have noticed much more speed and would very much like the other
computers replaced as well."