March 4, 2001 Reno, Nevada
The
meeting was called to order by President B. Fleming at 7:45 a.m. Also present
were R. Eiland, R. Rittenhouse, T. Woolley, J. Parke, M. Tomlinson, B. Hart, M.
Stover, J. Baldwin, D. Frazier, V. Bowers, L. Beason, M. Price, E. Baxter, L.
Kanavy, S. Kasemeyer, D. Barnett, G. Williams, D. Jackson, B. McCrary, M. Maul,
S. Schomburg, J. Fruth, L. Riedel, V. Rutter, and executive director K. Henkel.
SECRETARY'S
REPORT. L. Riedel reported on the action taken Thursday regarding the minutes
of the midyear meeting. They were approved with corrections. M. Price moved to accept the secretary's report.
Seconded. Motion carried.
COMMITTEE
CHAIRMEN – remanded from Thursday. T. Woolley moved to rescind the following
motion: that the National Championship Ride be a dual sanctioned AERC-FEI ride,
and that ride management work with J. Baldwin to secure funding for the FEI
portion f the ride. T. Woolley withdrew this motion and then moved that the 2001 National Championship Ride be
an FEI ride and that the funds we use to underwrite the FEI division of the
National Championship Ride (up to $3000) be obtained from Hickory Ridge Farm
(J. and D. Fruth). R. Eiland seconded. R. Eiland moved to amend by stating
that the donors be J. and D. Fruth and L.
and Valerie Kanavy, and any other American AERC members. Motion to amend
carried. The original motion as amended carried 14 to 4 with 7 abstentions.
T. Woolley moved that The Board authorize $5,000 to be given to
ride management of the National Championship Ride to help with the amenities of
the ride. These funds will only be given if funds especially targeted for this
purpose are raised through sponsorships yet to be obtained. It will not
come out of general funds money—it will be from sponsors specifically donating
money to increase the niceties of the ride. Motion carried 20 to 2 with one
abstention.
Discussion followed concerning the
role of the National Horse Sports Foundation as a sponsor.
T. Woolley moved to rescind the following
motion that was passed Thursday: that the
National Championship Ride be a dual sanctioned AERC-FEI ride, and that ride
management work with J. Baldwin to secure funding for the FEI portion of the
ride. S. Schomburg seconded. R. Eiland moved for a roll call vote. T.
Woolley seconded. The roll call vote carried 22-2 as follows: AYE: R. Eiland,
R. Rittenhouse, T. Woolley, J. Parke, M. Stover, J. Baldwin, D. Frazier, V.
Bowers, L. Beason, M. Price, E. Baxter, L. Kanavy, S. Kasemeyer, D. Barnett, G.
Williams, D. Jackson, B. McCrary, M. Maul, S. Schomburg, J. Fruth, L. Riedel,
V. Rutter. NAY: M. Tomlinson, B. Hart.
INTERNATIONAL
COMMITTEE – remanded from Thursday. Mike Foss reported on actions taken at a
meeting of the International Committee.
The committee approved M. Foss to
work with J. Parke to present appropriate wording to the Board of Directors for
AERC International procedures. They came up with the following changes.
The present International Procedures
state "The AERC International Committee will represent and act for the
AERC in all matters pertaining to international equestrian endurance riding.
The committee shall perform its duties in accordance with AERC by-laws,
policies and directives." J. Parke moved to amend this statement to The AERC International Committee will
represent the AERC under the direction of the AERC Board of Directors, and will
advise the Board in all matters pertaining to international equestrian
endurance riding. The committee shall perform its duties in accordance with the
AERC by-laws, policies and directives. T. Woolley seconded. Motion carried
with one abstention.
J. Parke moved, M. Tomlinson
seconded to insert the following in the
phrase concerning committee duties "the committees shall advise and assist
AERC as follows:" Motion carried. J. Parke moved, V. Rutter seconded to restore the special membership category
and the $10 annual fee, to be deposited in restricted funds pursuant to Article
1 and 1.1 to 1.4 and current AERC financial practices. Motion carried with one
abstention.
In regard to zone funding, V. Rutter
explained that funds raised by zones are deposited to the AERC account, but are
to be used for International purposes, and allocated to the specific zone that
raised them.
Mike Foss was confirmed as chairman
of the International Committee retroactive to October 2000. The International
Committee would like to recommend to the USET Endurance Committee the following
for the World Championship, 2002:
1. There should be named demonstration
events. These should be FEI rides.
2. Evaluation rides be only one-day 100 mile
rides.
3. The long list should be longer.
4. The long list should include all nominees
that meet nomination criteria.
5. The minimum mileage requirement for
riders be raised to 1000 miles, of that 5 would be one-day 100 mile rides; and
the horse and rider combination be at least two one-day 100 mile rides.
6. The National Selection Chair for the WBC
2002 is Linda Voight
7. The National Chef d'Equipe for the WBC
2002 is Art Priesz.
M.
Foss moved from committee that the
International Committee report be accepted. Carried with one abstention.
The
meeting recessed at 9:30 and reconvened at 10:00.
AERC BY-LAWS /
STATE OF CALIFORNIA. L. Kanavy moved that
the Board seek another legal opinion regarding AERC by-laws being in compliance
with California corporate law. During this period of investigation, that AERC
continue to conduct their business as done in the past (e.g., board voting and
other matters). Upon conclusion of our investigation, the Board will take
whatever steps are necessary to assure that AERC by-laws are in compliance with
the corporate laws of whatever state AERC is incorporated in. Mike
seconded. Motion carried 12-9 with 1 abstention.
The president
appointed an ad hoc committee called the Corporate Site Search Committee,
composed of L. Kanavy, chairman, M. Maul and J. Parke to research the
alternatives of methods of communication in other states, followed by a
conference call. This action was approved by the Board with a show of hands.
Board members were requested to
respond to all messages from the executive director.
SPECIAL
SANCTIONING. S. Kasemeyer moved from committee that the Round the Mountain Ride be allowed to expand from three to five
days. Motion carried.
CONVENTION
COMMITTEE. S. Kasemeyer reported on the convention survey. She suggested ways
to streamline the presentation of awards. M. Maul suggested putting the
questionnaire on the Internet. S. Kasemeyer asked the Board for input on a site
for 2003.
PROTEST AND
GRIEVANCE COMMITTEE. J. Parke suggested adding a veterinary liaison to the P
& G procedure. He moved to approve
Wayne Gastfield as first alternate and Roger Rittenhouse as second alternate
members of the Protest and Grievance Committee in even of resignation of any
current member or disqualification for conflict of interest. Motion
carried.
A discussion followed concerning the
yearbook, especially concerning the lack of coverage of the 2000 National
Championship Ride and lack of credit to the sponsor, National Sport Horse
Foundation. B. Hart volunteered to help with producing the yearbook.
EDUCATION
COMMITTEE. M. Price announced that the Rider's Handbook is ready to be printed.
V. Rutter moved that "If a
member does not pay the annual dues by the first day of the ride season, they
automatically become an inactive member until their dues are paid for that ride
season." She withdrew the motion since it involves a by-law change as well as a rule change.
A question was asked concerning
riders whose weight changes during the course of the year. J. Parke moved to refer the issue of riders changing weight
during the course of the year to the Rules Committee to determine if current
office practices conform with the rule, and if they do not conform, to suggest
a change either in our office practices or the rules. This reference includes
reference to the National Office Committee for its input also. M. Tomlinson
seconded. Motion carried.
JUNIOR
COMMITTEE. The minimum age requirement for Juniors should remain unchanged. No
action taken.
MEDIA COMMITTEE.
Genie Stewart-Spears recommended using more educational material in EN. The
possibilities of securing an editor for EN or sub-contracting the magazine out
were mentioned.
VETERINARY
COMMITTEE. D. Barnett announced the newly elected members of the Veterinary
Committee. Four more members will be appointed. S. Kasemeyer will remain as lay
person on the committee.
M. Maul moved to put the new Riders' Handbook on the website. L. Beason seconded.
Motion carried.
B. Hart moved that a parliamentarian be engaged for our midyear board meeting at
either no cost, or at a minimal amount, to be approved by the Executive
Committee. M. Maul seconded. Motion carried.
J. Baldwin moved to have the National Office establish and
maintain a collection of photographs, videotapes or electrical images that have
no copyright restrictions, except copyrights owned by AERC, that can be used by
advertisers or authors in Endurance News. M. Stover seconded. Motion
carried.
L. Beason moved to adjourn, G.
Williams seconded.
Meeting adjourned at 12:50 a.m.
Louise Riedel,
Secretary