March 2, 2000 Reno, Nevada
Note: These minutes have not been approved. Please watch Endurance News
for corrections.
The meeting was called to order at
7:10 a.m. by President Randy Eiland. Also in attendance were Board Members
Maggy Price, Frank Farmer, Dean Jackson, Earle Baxter, Susan Kasemeyer, Jim
Baldwin, Dane Frazier, Crockett Dumas, Vonita Bowers, Barbara McCrary, Courtney
Hart, Linda Van Ceylon, Maryben Stover, Becky Hart, Louise Riedel, Jan
Worthington, Terry Woolley Howe, Barney Fleming, Lem Beason, Mike Tomlinson and
Stephanie Teeter. The following newly
elected directors were seated without vote or comment privileges: Gail
Williams, Hans Devouassoux, Vicki Rutter, Jerry Fruth and Duane Barnett.
SECRETARY'S REPORT - L. Riedel presented
corrections to the minutes of the midyear meeting as follows: Replace paragraph
under EDUCATION as follows: M. Price
moved "to include names of non-finishers (with code to explain reason) in
ride results." Motion made to amend by stating, "horses pulled for
rider option must be examined by the veterinarian and codes for the real reason
stated, and that the name of the head veterinarian be listed on the ride
calendar and in the results." Motion to amend carried. Original motion
with amendment carried unanimously.
NATIONAL OFFICE REPORT – D. Patrick presented the Executive Director's
report, including statistics on membership, C.
Hart questioned an item listing complimentary members-he pointed out that they
are not allowed under the by-laws. D. Patrick stated that they are in the
database, and he will check. R. Eiland reported on an AERC exhibit and booth at
the Scottsdale Arabian Show. It generated a good deal of interest and was
deemed successful. Plans are under way for similar displays at Equitana and
Western States Expo.
FINANCE COMMITTEE - Vicki Rutter reviewed the Balance Sheet and Profit
and Loss Statement on a line-by-line basis. The Profit and Loss Statement
showed total income of $573,874.55, total expenses of $485,100.34, and net
income of $62,109.79. Vicki was thanked for her work. The report will be
printed in Endurance News.
.
TRAILS COMMITTEE - Connie Berto, who has been chairman of the Trails
Committee for five years, has resigned in that capacity, but will continue on
the committee as chairman emeritus. She reported on government programs, which
will impact trail usage: namely the Clean Water Act and the Certified Weed Free Feed program. She described an
organization, Enduro Horse, which has been founded with one of the goals being
to provide research on items concerning horse impact on the environment. A
proposal for AERC to donate funds for their research will be presented at the
Sunday meeting.
BY-LAWS AND LEGAL COMMITTEE -
R. Eiland reported that R. Maxwell, committee chairman, has proposed to oversee
the rewriting of rules and by-laws.
RULES COMMITTEE - V.
Bowers distributed the newest proposed Rules and Regulations. The major change
is the revision providing for separate sections for Endurance and Limited
Distance. A vote to approve will be taken at the Sunday meeting. V. Bowers
moved, T. Woolley Howe seconded that the following be established as policy:
Current renewing members receive a grace period from December I until January
31 in which non-member fees are not charged and points and miles may be
recovered without a research fee. Motion carried unanimously. The committee
will be looking at discrepancies between the by-laws and present Protest and
Grievance Committee policies.
COMPETITIONS COMMITTEE -
T.W. Howe stated that due to failure to publish the names of all the
qualifying rides for the National Championship, two rides have already taken
place without notification. The committee decided to add another 100 mile ride
in California, and that the people who completed the 50-mile Hallelujah Ride
under the misunderstanding that it was a qualifying ride will be qualified.
VETERINARY COMMITTEE –
D. Barnett reported that 16
rides were chosen by lottery for drug testing. Seventy horses were tested. There were no positives.
PROTEST AND GRIEVANCE COMMITTEE –
A protest was filed against Stephanie Teeter as NW sanctioning director
by Heidi Smith. The protest was rejected by the committee.
INTERNATIONAL COMMITTEE -
Tony Benedetti reported on a workshop concerning the Welfare of the
Horse held today. They are hoping to get a position paper for the use of AHSA
in dealing with FEI. The committee would like the Board to recognize that AERC
International represents AERC.
EDUCATION COMMITTEE –
M. Price stated there is a need to update the Riders' Handbook
AWARDS COMMITIEE –
Jackson reported that all the
awards are in place and came in slightly under budget.
UMBRELLA COMMITTEE –
This committee deals primarily with U.S.- Canada relations. C. Hart
reported only a small percentage of Canadian rides are sanctioned by AERC
mainly due to the difficulty with rate of exchange. One solution might be to
run rides under AERC rules in return for reduced fees but with reduced
services. This concept could be
extended to Central and South American countries. C. Hart submitted his
resignation as chairman of this committee.
RIDE MANAGERS' COMMITTEE -
B. McCrary proposed revising the Ride Managers' Handbook. The committee
will also investigate the possibility of producing a video aimed toward new
veterinarians. J. Baldwin stated that such a video was produced by Oklahoma
State University.
SANCTIONING COMMITEE - E. Baxter reported that the only problem
currently is with the protest filed by Heidi Smith. There were 733 rides
sanctioned in 1999. It was suggested that sanctioning directors be more
thorough in approving rides.
OLD BUSINESS - Hall of Fame Proposal.
W. Howe moved, B. McCrary seconded that John Parke be allowed to proceed
with the Proposal to Establish an AERC Hall of Fame, even though the resolution
concerning this subject was voted down at the midyear meeting. Motion carried
20-1. He proposed to develop a memorandum of understanding, which will be the
vehicle for AERC and other interested organizations to indicate their official
approval of the project. Approval of the MOU will commit each participating
organization to an amount equal to the cost of incorporating
divided by the number of participants, (approximately $500).
D. Jackson moved to refer
the matter to the finance committee which will meet with J. Parke and bring
back a report for the Sunday meeting. T.W. Howe seconded. D. Frazier moved to
amend by including the legal committee. C. Dumas seconded.
It was pointed out that the legal committee is not represented at this meeting. T.W. Howe moved to further amend by sending it to the finance committee and back to the board for a vote subject to legal approval. . Fleming seconded. This amendment defeated 17-4 by roll call vote (Nay: Price, Farmer, Kasemeyer, Baldwin, Frazier, Dumas, Bowers, C. Hart, Van Ceylon, M. Stover, B. Hart, Riedel, Worthington, McCrary, Beason, Tomlinson. Yes: Jackson, Baxter, Howe, Fleming). A roll call vote on the motion as amended by the first amendment passed 14-7. (Yes: Jackson, Baxter, Dumas, Bowers, C. Hart, Stover, B. Hart, Worthington, McCrary, Howe, Fleming, Beason, Tomlinson, Teeter. Nay: Price, Farmer, Kasemeyer, Baldwin, Frazier, Riedel, Van Ceylon.
WESTERN STATES PROPOSAL A motion had been tabled at the midyear meeting to accept WSTF's request that AERC purchase one mile of the Western states Trail through their "Adopt the Trail" campaign at a cost of $5,280. Bill Piper, resident of WSTF, explained the program. Price moved that AERC not buy a mile of the Tevis trail. B. McCrary seconded, motion carried unanimously.
APPEAL AGAINST DECISION OF PROTEST AND GRIEVANCE - In the matter of the appeal filed by Janet Frederickson against the decision of the Protest and Grievance committee concerning he outcome of the Posse Ride. T.W. Howe moved that the appeal be denied. Seconded. Hart moved for a roll call vote. Seconded. Motion carried 14-6 with one abstention Yes: Price, Farmer, Baxter, Kasemeyer, Frazier, Dumas, Bowers, B. Hart, Riedel, Worthington, McCrary, Howe, Fleming, Beason, Tomlinson, Teeter. No: Jackson, C. Hart, Van Ceylon, Stover. Abstain: Baldwin. M. Tomlinson moved that the Board educate this ride manager and all ride managers as to the need for safety throughout he ride. B. Fleming seconded. Referred to he Education committee, Meeting adjourned at 11:25 p.m. Louise Riedel, Secretary
Louise Riedel, Secretary
GENERAL MEETING MARCH 4, 2000
President Randy Eiland called the meeting to order at 11:00 a.m. Robert
Suhr installed new Directors Gail Williams, Hans Devouassoux, Vicki Rutter,
Jerry Fruth and Duane Barnett. The next order of business was election of
officers. President: M. Price nominated
Randy Eiland. L. Beason nominated Crockett Dumas, who declined. M. Price moved
to close the nominations. T.W. Howe seconded. Motion carried. V. Rutter moved
to vote by acclamation. B. McCrary seconded,
Motion carried,
Vice President: L. Riedel nominated Maryben Stover. M. Price moved to
close the nominations, G. Williams seconded, Motion carried. S. Kasemeyer moved
to vote by acclamation, T.W. Howe seconded. Motion carried.
Secretary: M. Price
nominated L. Riedel. T.W. Howe moved to close nominations. Motion seconded and
carried. M. Price moved to vote by acclamation. Motion seconded and carried.
Treasurer. S. Kasemeyer
nominated V.
Rutter. Maggy P. moved to close nominations. Motion seconded and
carried. M. Tomlinson moved to vote by acclamation. Motion seconded and
carried. The session was opened to the
general Membership for questions and responses.