The AERC Board of Directors convened at 6:15 p.m., January 19, 1995.
Crockett Dumas presiding. Also answering to roll call were Louise Riedel, Jeri
Ayers-Scott, Jan Worthington, Susan Kasemeyer, Courtney Hart, Jim Baldwin,
Ronald Waltenspiel, Steve Johnson, Robert Morris, Randy Eiland, David Clinton,
Lynn Golemon, Dean Jackson, Heidi Smith Winger, Terry Dye, Maggy Price, Barbara
McCrary, Vonita Bowers, Earl Baxter, and Miki Morrison, Executive Director.
The secretary reported that the minutes of the midyear meeting have been
approved as corrected. The treasurer's report shows a profit of $19,407.49 on a
cash basis. The executive director reviewed the letters and other enclosures in
the directors' packets.
Robert Morris reported on the Procedures Manual. The office procedures
are to be added and he hopes to have the complete set by the midyear board
meeting. He moved, Susan Kasemeyer seconded, to accept and implement the
procedures with two changes in the veterinary committee charter. Motion
carried 18 - 0 with one abstention. Robert Morris asked that the Board instruct
the executive director to set aside a block of time to be devoted to set up the
office procedures. The Board approved with a show of hands.
AWARDS COMMITTEE. Dean Jackson reported that $11,439.03 was spent for
awards. Maggy Price moved, Dean Jackson seconded to give AERC buckles to
those who completed the national championship finals ride. Motion
carried 18 - 0 with one abstention.
LIMITED DISTANCE COMMITTEE. Steve Johnson moved for committee to
create a limited distance national mileage championship award to be paid for by
the Orange County Distance Rides.
Heidi Smith Winger moved to amend to make the award available to
horses 60 months and older. Amendment carried 19 - 0. Motion as
amended carried 15-4. Another recommendation of committee was to create a
Rookie of the Year award. Criteria would include: consecutive completions (if a
rider completed 5 rides and was pulled on the 6th, he would start over); rider
may not have completed more than 100 miles; it would be open to any distance.
This proposal was remanded to committee.
PROTEST AND
GRIEVANCE COMMITTEE. The appeal to the Board concerning a denied protest will
be heard later in the meeting. Lynn Golemon suggested that before a person
signs an appeal regarding a
denied protest he should confer with the committee chairman. No action taken.
SANCTIONING
COMMITTEE - Barbara McCrary reported in regard to the conflict over dates
between the Capitol to Capitol and Pony Express Rides, which had been brought
before the Board at the
Midyear meeting: The Capitol to Capitol ride will sanction three of the
proposed 4 days (adhering to the
150-mile, 3-day format) and the 4th day will be unsanctioned.
RIDE MANAGERS'
COMMFFFEE - Randy Eiland reported that the committee does not support
the
motion restricting ride managers to earning only mileage and completion if they
ride their own ride.
The committee does not support collecting ‑ 1.00 per rider fee for
drug testing. The committee does not support bonus points on multiday rides.
COMPETITIONS COMMITTEE - Vonita Bowers reported that the
committee does not support the motion restricting ride managers to earning only
mileage and completion if they ride their own ride. The committee does not
support bonus points on multi-day rides. She moved for committee that the
following be added to the Ride Managers' Handbook: Ride managers shall have the
option of using cut off times at vet stops, but only when absolutely necessary
with times chosen reflect the difficulty of that leg of the
course. Motion passed 11 – 7 with one abstention.
The chairman moved for committee that Riders will receive double
points on the national championship finals ride if they have started the
first two rides (i.e. for the first 7 rides regular points will be
given; for the final ride the horse-rider teams who have started 2 previous
rides will receive double points--other riders
will receive regular points)~ Motion carried 16 - 3.
A proposed charter for the Classic Ride, which had been prepared by
Courtney Hart setting forth requirements and guide-lines, was read.
A letter was referred from AHSA stating that in any discipline under
AHSA direction, no competition can bear the title "National
Championship" without the express approval of the AHSA. Lengthy discussion
followed. No action was taken. The matter was tabled until the Sunday meeting.
The committee had discussed a means to solve such grievances as short,
improperly marked or overly difficult trails, which do not fall under the
province of a protest. The place of the sanctioning directors or a review board
in these matters should be ascertained. To be further discussed in committee.
A proposal had been received to add a category for handicapped or
disabled riders to give them mileage credit for any number of miles they could
do whether they finish the ride or not. To be further discussed.
INTERNATIONAL COMMITTEE Chuck Gray reported on the committee meeting
held Thursday morning: Three site proposals for the 1997 North American
Championship rides were presented--Bend, Oregon, Biltmore Estates in North
Carolina, and Wolverine Trails in Wisconsin. Dr. Gillespie reviewed plans for
the World Championship Ride to be held in Kansas in 1996. Revision of the
International Committee charter was completed and it will be presented to the
Board on Sunday. A perpetual renewing budget in the amount of $2000 was
established for the purpose of purchasing promotional items for resale. Further
subjects were discussed and recommendations will be proposed at the Saturday
committee meeting.
Lynn Golemon presented a protest appeal concerning the National
Championship Finals Ride at Ft. Valley. questions and discussion followed. The
vote was to uphold the committee's decision to deny the protest -- 16 - 0 with
3 abstentions.
Vonita Bowers spoke of the difficulty in ensuring that Championship
Series rides be conducted in an appropriate manner. By a show of hands the
Board gave direction to turn this matter over to the Competitions Committee.
The meting adjourned at 11:10 p.m.
Louise Riedel, Secretary