AMERICAN ENDURANCE RIDE CONFERENCE MINUTES
Sunday, 23 February, 1986
APPROVAL OF MINUTES of 20 Feb 1986 meeting -- Corrections made, and minutes accepted as corrected.
PROPOSAL FOR SALE OF PRINT OF HALL OF FAME HORSES
-- discussion & unanimous consent approval -- no motion was made.
to be held at Purina Race of Champions, Saturday & Sunday, 29-29 June 1986. Accepted.
1987 RAFFLE -- Tom van Gelder, chairman.
Discussion of requiring winners of horses to be present; no decision.
1987 CONVENTION -- Robbi Pruit will be Program Chairman.
Location to be Las Vegas, NV, 19-22 Feb.1987; 19 Aye, 2 Nay.
NORTH AMERICAN OPEN CHAMPIONSHIP RIDE (FEI)
held in parallel with the Swanton Pacific 100, 9 Aug. 1986; general discussion of plans for this ride; members encouraged to loan horses to visiting European riders. Board members asked to provide a list of horses to serve on the U.S. team(s), with descriptions of their capabilities. Board members asked to provide suggestions for veterinarians or other qualified persons to serve on a panel to select the U.S. team(s). This information should be submitted by 15 May 1986.
RESOLVED: Whereas the U.S. has been invited to establish an international ride on U.S. soil, the AERC resolves to form an International Committee whose responsibility will be to establish a North American Championship Ride, U.S. team(s) for participation therein, and to deal with any other matters pertinent to such activities. Said committee shall not be authorized to spend any AERC funds. 19 Aye --2 Nay.
SHORT MILEAGE RIDES
extensive discussion of issue, continued from Thursday meeting. Clarified, that recording of actual mileage when an emergency trail change results in a significant difference in mileage includes actual mileages less than 50 miles.
FEI fund and Social Security debt explained. Need for bookkeeper discussed. Office equipment leases & repairs explained. Motion to Reduce computer expenditure to $700; passed unanimously. Adjustments made to some income categories (see amended Budget). Amended budget adopted, pending further review at mid-year meeeting.
REQUESTS FOR INFORMATION
Resolved, that extraordinary or unusual requests for information to be approved by a Director, following receipt of a written request, prior to office providing such information. Discussion followed. By unanimous consent, resolution changed to:
Resolved, A: The Office Staff shall prepare for Board approval a list of reasonable fees for services rendered to members; B: The Office staff shall refer unusual and extraordinary requests to a Director for approval. More discussion followed. Unanimously approved.
PURINA RACE OF CHAMPIONS
Moved and seconded, to provide full sanction to the Purina Race of Champions. Much discussion followed. 5 aye, 14 nay. Purina Race of Champions remains sanctioned for career mileage only.
SANCTION - RIDE VETS
Moved and seconded, that an AERC sanctioned ride must employ at least one veterinarian whose services will be exclusive to that event, pre-ride, during the ride, and post ride; and, that the Ride Manager's Handbook and the Veterinary Handbook must be provided to the veterinarian prior to the ride. Amendment offered, that the veterinarian must be present from pre-ride until at least 12 hours after the last horse finishes, or until the last horse leaves the grounds. Amendment defeated unanimously. Motion adopted unanimously; effective immediately.
RIDE MANAGERS HANDBOOK
Corrections and revisions made;
Junior Best Condition eliminated by a vote of 17 aye, 2 nay;
Junior Rule clarified -- age clarified, that a Junior is a rider who WAS under the age of 16 as of the first day of the ride season (December 1st), so that a rider who was 16 or older on December 1st is a Senior;
Bonus Points in Junior Division to be based on five placings (a Top Five) similar to the Senior Bonus Points system. See the Ride Managers Handbook for details.
Ride Managers Handbook unanimously adopted.
CHARGES AGAINST DIRECTOR PAT FRENCH
Edie Booth of Texas asked for removal of Central Region Director Pat French from the Board, for cause. Edie supplied written charges, and Pat provided a written response. The Bylaws do not allow consideration of the charges at this meeting, because the charges were not received in time to give the required 15 days notice. The involved parties will be asked to accept a mall ballot from written statements, otherwise the next opportunity for Board action will be at the mid-year Board
Heidi Flint & Dave Nicholson addressed the Board on the topic of an AERC drug testing program. The comments were lengthy, and will be transcribed later.
Full Top Ten to be judged, with the requirement for being within 20% of the fastest time eliminated -- effective I Dec 1986. Passed.
CORRECTION TO POINT SYSTEM
In the description of the method for reducing Bonus Points for rides with fewer than ten starting riders, the phrase "the place equal to the number of starters" was changed to "the place below the number of starters~ This was done to correct an anomaly in the system that treated rides with ten starters differently than rides with more or fewer than ten. Passed.
MEETING ADJOURNED (signed by Joe Long)